The process of sending proposals, finding a client, designing, and creating something involves a lot of different documentation. A construction document technician can be crucial in organizing and managing these documents to avoid costly errors. The last thing you want is a building permit or architectural drawing to vanish just before a necessary client appointment. By implementing document management procedures and technologies guided by a skilled construction document technician, you can ensure that every document is always in its desired location.
You can locate the required plan or permit with a single click and print it out if necessary. This blog will discuss construction document management and innovative tools for reducing paper use and increasing team productivity.
The Advantages of Managing Construction Documents
Reduce the Delays in Building Projects
It is no secret that many engineering and construction projects take longer than expected. General contractors identify problems with coordination between project teams and team members and issues with the quality of contract documents as key contributors to decreased productivity. Incorporating 3D architectural rendering services can further enhance coordination by providing clear visualizations that reduce misunderstandings and improve decision-making. By centralizing your records, you can quickly identify problems in contracts and bids and create new processes to address them. It also allows groups to cooperate on documents across sites in real-time, simplifying the workflow and minimizing problems driven by a shortage of coordination.
Maintain Positive Relations with Clients and Suppliers in a Changing Industry
By working on construction documents effectively, you can reduce the likelihood of project uncertainties or delivering work that does not align with the customer’s vision, which could strain your relationship. Reducing scheduling conflicts that affect supplier orders can also help maintain positive supplier relationships.
Which Construction Documents are Most Important?
Bids/Proposals
A bid or proposal is a document in which each company provides a preliminary timeframe, cost estimates, building drawings, specifications, and a work schedule. Incorporating 3D architectural rendering services into the bidding process can add significant value by providing visually compelling and detailed representations of the proposed designs, making your bid stand out to clients. The majority of substantial construction projects involve a bidding process. Construction bid documents are essential for securing more significant projects and may also be used to generate fresh bids for comparable builds, expediting the process. They are usually produced in collaboration with an architect before being presented to the prospective client.
Contracts
Construction agreements are often more complex than work arrangements in other industries because they affect large-scale, long-term projects. They usually require uncertainties, meeting deadlines, and other issues. The amount of detail varies; for instance, the owner hires a different business to conduct the design in design-bid-build contracts.
Thus, your contract just covers the project’s construction. A design-build contract increases the scope and complexity of the project because the same firm is chosen to handle both the design and the build.
Building Permits
You cannot proceed with your building design without a building permit or a document from the appropriate county, municipal, or state building authority. These permits are much more challenging to obtain and crucial to keep and adhere to for refined civil engineering projects and large-scale commercial buildings. The designs must be created by an architect or engineer licensed by the state, and the building department examiner must review them to obtain the permits.
Final Takeaway
Despite the perception that the construction sector is outdated, new software and technology have significantly changed the scene in recent years. A construction document technician can help leverage these advancements to streamline document management and ensure efficiency. Automation can expedite essential procedures, enhance collaboration, and ultimately accelerate projects while becoming paperless and reducing clutter. As most construction projects are delayed, having a construction document technician manage and organize critical documentation can help keep projects on schedule, setting your business apart and fostering enduring client relationships.
